Episode 4

How to make a shooting list with the Smart Time Management Table

Today we present our Smart Time Management Table, or STMT, a process that helps us concretely in the time management of video production and in the editing phase. Thanks to the STMT we are able to be much more efficient, much clearer in conveying our message, and save a lot of time. And today we are here to share it with you.

First of all what is STMT?

It’s a method of organizing the shootings for the production of a video, through the calculation of the duration of the spot, the duration of the shootings, the quantity of them, and then the drafting of a precise “To do list” of scenes to shoot. Thanks to the accuracy of all these elements, the process of editing the video will really be much more streamlined and more effective.

The elements needed to make a good STMT

Before proceeding with the organization and drafting of the STMT, you must already have in mind:

  • The goal of the video project, where this will be shown, the message you want to communicate;
  •  Its indicative duration;
  •  The acts that make up the video, what is shown in each of them;
  •  The style of direction and photography of the video.

These 4 points are closely related and are reported in the treatment (a topic that we have already dealt with in episode 2).

Let’s draft the Smart time management table

1. It starts with the duration of the video and is divided by the number of acts, in order to define the estimated duration of each act. They don’t have to have the same duration, it always depends on what you have to tell in each of them.
Considering the direction and the script of the video, and more specifically of the act, (so the rhythm and what happens in the act itself) you can understand the minimum number of shots that will have to be made during the production of the video:
ACT DURATION : AVERAGE SHOOTS DURATION = MINIMUM NUMBER OF SHOTS REQUIRED
It’s better to understand if the shots are enough, if they are too many or too few.

2. Proceed by filling in the table:
Color a number of boxes equal to the number of minimum shots per act.

Here will be written the required footage of the video act.
In the white boxes instead, will be written any ideas for additional filming, experiments, or will be left blank to be completed during shooting.

3. Finally, we get to the production phase.

An STMT allows having a precise to-do list. This greatly reduces the stress, because having already clear the minimum footage to be made to cover the act. Once finished, you will feel more stimulated to try some extra footage.
It is important to update the table also in this phase, adding notes or directions for the editing phase.

4. The editing phase thanks to the STMT becomes simple: by consulting it, it’s enough to join all the pieces of the puzzle.

Try working with our smart time management table, we assure you that you will benefit from it. We leave the table template in this post, so you can easily download it and fill it in whenever you need it.

Download free our STMT template.
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